Resource Reservations

Shared Equipment Guidelines for Phase I and II

To ensure the health and safety of members in our departments we have established scheduling and use guidelines for shared equipment. We are trusting you to be courteous, to schedule items before use, and to practice good hygiene.

Scheduling

Scheduling for individual equipment items will be performed using your UW Office365 Calendar by adding the instrument as a resource to a meeting. To reserve one of these resources, please follow the instructions located at https://kb.wisc.edu/63454 or see the more detailed instructions below. Basically, you will create a meeting on your personal Office365 calendar and invite the relevant resource to your event.

A list of all scheduled equipment can be found below. Equipment may be reserved up to 7 days in advance.

Schedule 10 minutes beyond your expected use to ensure air exchange and decrease the risk of contact with others.

Monopolization of instrument schedules will not be permitted. Please be respectful and do not sign up for consecutive time slots.

Instrument use will be audited. Overbooking and monopolizing equipment unfairly will result in restricted scheduling privileges after discussion with the user’s PI.

This is an accordion element with a series of buttons that open and close related content panels.

Instructions for Reserving Equipment using Electronic Scheduling Resources

These instructions explain how to make a reservation using the Wiscmail web client. You can also make reservations using Microsoft Outlook using the DoIT instructions above.

  1. Identify the equipment’s resource ID, review rules, and view calendar.

    1. Review your laboratory’s COOP and departmental and university guidance for conducting research and social distancing.
    2. Identify your equipment and read the rules for equipment sign-up.
    3. Click the equipment link to view the resource calendar to determine when the equipment is free and when you can sign up.
    4. Copy the equipment’s resource address.
      Image of website below describing columns
  2. Make and confirm an equipment reservation.

    1. Login to https://wiscmail.wisc.edu using NetID.
    2. Click on the Outlook calendar icon.
      Image of Outlook calendar icon in Wiscmail
    3. Click “+ New event”
      Image showing the + New event button in WiscMail interface
    4. Fill out the required information and hit “Send”.
      Image showing the fields to fill in. Fill the name, invite the calendar, set the date and time.

You should receive a confirmation e-mail and your reservation should appear on the resource calendar.
Sample confirmation email
Sample view of the calendar with event on it

 

Minimizing Contact and Exposure

  • Masks should be worn when walking through the halls of the biochemistry buildings and while using shared equipment.
  • Practice social distancing in common spaces by maintaining 6 feet between yourself and others.
  • Wear gloves when using shared equipment or use hand sanitizer after entry into shared space.
  • After use, wipe off the high contact surfaces of the equipment with 70% ethanol or cleaning wipes.

Shared Equipment Housed in Individual Labs

There are several pieces of shared equipment housed in individual labs, the calendar requests of these instruments require approval from the home lab before it can be booked. These items are noted in the Rules/Notes section of the resource listing below. Reservations for this equipment will be tentative until approved by the lab.

This is an accordion element with a series of buttons that open and close related content panels.

Autoclaves-Biochemistry Laboratories Building

Notes

Autoclaves will be reserved individually, with a 3-hour maximum. If the room is occupied, wait to enter until previous person exits and maintain social distance.

Autoclaves-Biochemical Sciences Building

Notes

Autoclaves will be reserved individually, with a 3-hour maximum. If the room is occupied, wait to enter until previous person exits and maintain social distance.

Biochemistry Laboratories Building Equipment

Notes

Some equipment normally housed in Room 324 has been moved to other locations. Room 324 currently houses the Typhoon, NIR Typhoon and ImageQuant LAS. The iBright has been moved to room 203. The RT-PCR and Photodyne Gel Imager have been moved to Room 348. The Photodyne Gel Imager does not require a reservation but you may only enter room 348 if it is empty.

The Lyopholizer in room 424 is not part of the scheduling system. Please check the Sonicator calendar to verify the room isn’t currently in use before putting on or taking off your sample and leave the room while the sample is running.

Biochemical Sciences Building Equipment

Biochemical Sciences Building Equipment

Glasswash

Notes

Biochemistry glass washing pickups and drop-offs will be scheduled. If the pickup/drop off area is occupied, wait to enter until previous person exits and maintain social distance.

For Biochemistry Glasswash please see the Glass Wash Cart Pick-Up intranet page to see if your cart is ready before scheduling pickup.

Issues or Concerns

For issues creating reservations please open a ticket on the Biochemistry Job Board (https://jobboard.biochem.wisc.edu). For questions about the reservation rules or general concerns, please contact Aaron Hoskins (ahoskins@wisc.edu) for Biochemistry and Peter Lewis (peter.lewis@wisc.edu) for Biomolecular Chemistry.